How to shorten your ugly SharePoint URLs

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By Ragnar Heil

If you are collaborating with me you might have noticed that I don`t like to attach documents to emails, I rather share documents for common editing purposes on SharePoint, Microsoft Teams, Outlook Groups, OneDrive for Business or Yammer. Unfortunately shared URLs dont look very pretty (in fact they usually look ugly), so I was searching for a workaround or solution.

I have found a neat App called ShortUrlApp that allows the creation and use of vanity and shortcut hyperlinks and is fully integrated within the SharePoint onPremises and/or Office 365 as you can see below. Just click on item`s Context Menu and Ribbon Menu.

shorturl sharepoint online
Generating good looking tiny short URLs within SharePoint Document Libraries

I am using a free version of ShortURL, so my generated tiny URL is now: Other domains could be chosen like, or You can even create ShortUrls with your own custom domain name with the Ultimate License; this allows you to use any domain or subdomain as long as it is dedicated for the URL shortening service, example

Which other ShortUrl App Features are useful?

  • Create ShortUrl’s for any Page, List Item Document, View, External links
  • Date expiration for short lived Hyperlinks.
  • Opens email client with ShortUrl for sending directly
  • QR Code for ShortUrl’s
  • Password protected ShortUrl’s
  • Detailed ShortUrl Statistics (Countries, Top Referrers, Browsers and Operating Systems)
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I have achieved what I wanted: getting much shorter URLs in an intuitive user interface. I was surprised to have additional features like Statistics which I appreciate from Social Media Tools like

9 thoughts on “How to shorten your ugly SharePoint URLs”

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  3. Not very useful, just another app.
    It would have been nice to know which part of the link is needed and which not to be able to shorten the links manually…

    • …The whole thing is needed. It’s kind of how it works. It’s an address. If you stripped parts away it stops making sense and fails/takes you somewhere else.

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    the structure to your blog. Is that this a paid topic or did you modify it yourself?
    Either way stay up the nice high quality writing, it is rare to see a nice weblog like this one these


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